Diary of a Bad, Bad Bookkeeper (Day 30) – The Double Payday Scam

Dear Diary,

Today was payday – the second since I’ve been here.  I figured it was about time to test the Double Payday Scam – to see if my boss would actually catch me.

So, I started the day by doing the Payroll.  Just like two weeks ago, I created and took all of the paychecks to the boss to sign.  He signed them, with only the occasional request to see a corresponding timecard…then he signed mine without question.

I took the checks back to my office and set mine aside.  Then, I printed up another paycheck that I took back to him.

“What’s this?” he asked me, glancing briefly at my double payday.

“It’s a replacement check.  I double-checked my income and realized that I had entered my withholdings incorrectly, and QuickBooks took out too much in taxes.  So I voided the other one and reprinted this one.”

“Okay,” he said, shrugging and then signing my check.

And just like that – Double payday.  If he had asked me to produce the voided check, I would have gone back to my office and voided the first check… but since he didn’t, he’ll never know.  Even if he opens the bank statement (which let’s face it, he probably won’t), he’ll see the extra paycheck and think he’s just looked at the same check twice.

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How to Catch the Double Payday Scam:

All a small business owner has to do to catch the Double Payday Scam is to ask to see the voided check, or to insist that you will void all checks personally.  They can then refile the checks, and you have protected yourself… it’s that simple.

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Click Here to Read the previous entry:  Diary of a Bad, Bad Bookkeeper (Day 14) – The Carnage Begins

Click Here to Read the Next Entry:  Diary of a Bad, Bad Bookkeeper (Day 40) – Stealing the Boss’s Identity

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5 Responses to Diary of a Bad, Bad Bookkeeper (Day 30) – The Double Payday Scam

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  4. I always worked in low-risk jobs. That way, if something went wrong at work, the damages to anyone would be small. But, I lost my career job. Unable to find a new job, I applied for many hundreds of jobs in 6 counties….online, in person, by fax, by phone, at Work Source, through the newspaper, cold-calling, cold-resume mailing, using staffing agencies, etc… I finally got an offer at a small business. It was advertised as “office assistant”. Of course, I accepted the job. It turned out to bookkeeping. I have huge reservations about working with valuables because if something goes wrong at work, it would be a big deal. In the past, I have been too naive and trusting, so I want to make sure no thief uses my role as bookkeeper to “set me up” like a Patsy, to take their fall. Your website is helping me know how to demonstrate rightful behavior, and how to spot any deviousness in others. I know most people are trustworthy, but this job puts me in a vulnerable position. Hopefully I’ll get out of this job as soon as I put in some stable time and find a less risky job. Thanks for your words of wisdom. I’m really looking forward to your educational article so I can protect my job, myself, and the business.

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